How To Share Power BI Report With External Users

Overview

In this article, we will talk about the external sharing feature of Power BI. Sometimes, there are situations when we need to share our Power BI dashboard or Power BI report with the external users. Power BI provides us with the facility to share the report with external users.

For external sharing, I prefer to share the report with external user’s Microsoft account (Outlook or live or any domain with Microsoft account).

This article covers a step-by-step procedure to share the report with external users of your organization.

Let’s get started!

Step 1

Click on the "Share" icon from the report.

Step 2

Enter the email address of the external user and click on the "Share" button. You can add any message for your external user in the message text box. It is optional. I personally recommend adding a report link as a message.

Step 3

Your external user will receive an email notification.

Step 4

When your external user opens the email and clicks on “Go to Report”, it will be redirected to the login page.

Step 5

Enter the credentials. Once the authentication is successful, the user will be redirected to Power BI Report.

Sometimes, it will prompt a message to upgrade to the Pro version.

Step 6

External users can view the report as shown in the following screen.

Stop External Users by Viewing the Report

Power BI also provides the flexibility to stop sharing of the report.
To stop sharing, click on the "Share" icon of the report.
Go to the Access tab. You will find a list of all the users with whom the report has been shared.

Suppose, I want to remove access for any specific user, I will click on the ellipses (…) and select "Remove Access".

Conclusion

This is how we can grant/deny access to the external users in Power BI.

Stay connected with me for more amazing articles!

Comments

How to partition or split DataTable in C#?

Today we will discuss how we can divide or split a very large data table into fixed size of chunks? Scenario: Suppose there is a data table which has 1000 Rows. When you perform for each loop on data table and read each row at that time it will take too much time. If we devide 1000 Rows datatable into 10 fixed sizes (e.g. 100 Rows) datatable, It will take less time. Let's check how to achieve it. Here is a code. private static List<DataTable> SplitTable(DataTable originalTable, int batchSize) { List<DataTable> tables = new List<DataTable>(); int i = 0; int j = 1; DataTable newDt = originalTable.Clone(); newDt.TableName = "Table_" + j; newDt.Clear(); foreach (DataRow row in originalTable.Rows) { DataRow newRow = newDt.NewRow(); newRow.ItemArray = row.ItemArray; newDt.Rows.Add(newRow); i++; if (i == batchSize) ...

How To Lock Objects In Power BI

Overview Sometimes, there is a situation where when we open a report and click on any visual it accidentally nudges a chart a little bit to the right or left. Sometimes, by mistake when viewing a report, the arrangement of visuals scatters a little bit. Microsoft rolls out one new amazing feature to resolve this issue, that is, Lock Objects in Power BI. Advantages of using this feature When our purpose is to only view a report, this feature is a boon for us. Visualization’s position is not changed. Saves a lot of the developer's time to resolve the position related issues. Note - This feature is not saved with the report. So, every time you open a report, you need to enable this feature. Now, let’s understand this feature in a brief manner. To understand this, I will first show you one report in which I have not enabled “Lock Objects” feature. Step 1 The below screenshot shows my report which doesn’t have the enabled Lock Objects feature. ...

Create Event Calendar In Power BI

Overview In this article, we will learn how we can create Event Calendar within Power BI. We have a requirement from many of my clients to show Events within the Calendar by Category Colors. In order to achieve that requirement, we can use the custom visual from the marketplace which is “ Calendar by MAQ Software ”. You can directly download it using URL . At the end of the article, you are able to create Event Calendar as shown in the following screenshot. We have the following data to be shown in the event Calendar. Event Start Date Event End Date Description Category For your practice, you can download sample data source file and Power BI file using GitHub . Let’s get started! Step 1 Import “ Calendar by MAQ Software ” from Marketplace or download using the URL . Once it is imported we can see the visual in visualization pane. Step 2 Drag the “ Calendar by MAQ Software ” visual and set the following property. ...

Learn2All

Search This Blog